Accessibility Checkers and Creating Accessible Resources

Did you know you can access quick and easy tools for checking document accessibility issues?

Microsoft Office allows users to check for accessibility issues across several of their applications using the “Accessibility Checker” tool.  You can run the checker tool to see what elements of your work needs attention and follow the recommendations to fix any issues.

If you are using the latest version of Microsoft Office or Office365 the Accessibility Checker is available for Word, PowerPoint, Excel and Outlook.  Microsoft provides instructions for improving accessibility with the Accessibility Checker.

For older versions of Microsoft Office, follow instructions to use Accessibility Checker in Word, Excel or PowerPoint.

You can also check accessibility issues in Adobe by running the inbuilt Wizard tools to Quick Check or Full Check your document. The tool scans the entire document, detects accessibility issues, identifies document structure matter, and prompts to provide recommendations to correct.


this is an image of the 'Check Accessibility' button in Microsoft Word
Microsoft Word has a range of great accessibility check features built into it


An image of the alt text options in powerpoint
Powerpoint allows for a range of alt text options on images

Further Resources:


The National Center on Disability and Access to Education (NCDAE), have developed a webpage with free resources or ‘cheatsheets’ to assist anyone who is creating accessible content.  These include guidelines for Microsoft & Adobe applications, Accessibility for Web Content and Captioning.   The easy to follow step-by-step instructions can be viewed online or as a one page PDF file to save or print.

Producing material in accessible formats including braille, large print, e-text and audio (Print Disability)

If would like further information for creating accessible format material for people with print disabilities, Round Table on Information Access for People with Print Disabilities provide guidelines that are available for free download in a range of electronic formats.


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